The first group of 2016-17 families for the research programme has been selected at random and entered into a new google sheet called: RESEARCH 2016-17 Computers in Homes. Access permissions remain the same as for the 2015-16 research database.
Coordinators will receive reminders when research contacts are due; the first for 2016-17 families will be in December (3 months post graduation). As this is based on the graduation date, some of which are future dates, this does provide a good opportunity to explain the research process to the selected families during training.
Families have been selected at random from the registration database (generated from online registrations). So another reminder to all coordinators, all families participating in the 2016-17 Computers in Homes programme MUST complete an online registration form. Some coordinators are choosing to do themselves after families complete a paper-based registration form, but we strongly suggest that you get families to do this themselves during the first or second week of training; this saves coordinators extra work as well as providing a practical online activity for families.
Some coordinators appear to be finding the new research approach challenging. As reported at our last hui in Whangarei, we are monitoring progress in meeting the research target dates. Every day after the scheduled research due date is counted as “one overdue day” until contact is made. If no contact is made within 90 days (the date of the next scheduled contact date), the ‘overdue count’ is reset to zero and one ‘research contact missed’ recorded. The situation as at 12 November is as follows:
|Region||Rank||Number of Families in Research Database||Overdue Days||Research contacts Missed|
|Taranaki Central NI||1||6||0||0|
Our new CIH research process is in full swing – a reminder about how important it is to make the contacts requested in the monthly research reminder emails that coordinators receive at the beginning of each month. If you find a family has moved we would still like to try and keep in contact with them (unless they have gone overseas or have explicitly declined to participate in the survey process). The time allowance we have made for you to make contact at each 3-month point is summarised below, so please don’t give up after a single email, text or phone call. We expect that the 12-month survey will require a visit to complete the survey, but the 6-month one can be conducted by phone.
|3 month contact||Confirm contact details for family and alternates; record children’s names and year levels in research database||1|
|6 month survey||Phone or face-to-face visit to complete short survey on children’s use of internet at home and at school||2|
|9 month contact||Contact to reconfirm address and phone details||1|
|12 month survey||Family visit to complete 12-month follow-up survey||3|
|15 month contact||Contact to reconfirm family address and phone details||1|
|18 month survey||Family visit to complete 18-month follow-up survey||1|
A reminder about our processes for the 12-month survey; this is the most critical one – we have allowed 3 hours of time for you to get this completed, which we expect to involve a visit to the family. As discussed in Whangarei you can provide families with a $50 Warehouse voucher by way of appreciation for their time in completing the survey. While there are small numbers, it is probably easiest for you to purchase these vouchers, as you need them and then claim reimbursement when you submit your research invoice.
Bulk-funded CIH partners have a funding provision in their contracts for the time involved in collecting the surveys, but no specific allowance for the vouchers. We expect that there is sufficient flexibility in these contracts to cover the cost of the vouchers.
As part of our 2015-16 reporting, the Ministry of Education sends a short survey to all schools that have participated in Computers in Homes in 2015-16, asking about the impact of the programme. To ensure that this request gets to the right person, I am asking all coordinators to supply of list of the schools and training centres that they have supported during 2015-16 with the name and email of the contact person at the school or CTC.
Please use the google sheet (CiH School Contact List) to record this information.
Thank you to all the coordinators who have responded positively to our request for adding participant birthdates to the google sheets for the last 3 years (2013-14, 2014-15 and 2015-16). When adding invoices to Xero, please use Account code 476-1 (Coordinator Fees – Birth Date Project) and project: Research (not CIH). Enter your region as usual for the Location tracking code.
UPDATE: Responding to an inquiry from Emma, this only applies to coordinators with access to our 2020 Xero system, who can enter draft invoices. Other coordinators should just send me their invoice and we will enter here.
All families participating in Computers in Homes from 1 July 2016 are required to complete a newFamily Agreement 1 (July 2016). The new form deletes some components of the old agreement and adds a new requirement about information sharing with Government agencies (last bullet point). We are legally required under the Privacy Act to obtain the explicit approval of participating families to permit us to inform government agencies the names of families who have participated in Computers in Homes. Families need to be reassured that this information is solely for research and evaluation purposes; the results of any analysis carried out using this information will not identify individual families; the data will always be reported in such a way that individual families can not be identified.
Most coordinators (if not all) will have received a research “reminder” email by now. This is in line with our new research approach discussed at NCCG last week. The letters relate to survey ‘contacts’ required for June 2016 for 2015-16 families. Barbara is revising the 12-month survey, but I doubt if any 12-month surveys for 2015-16 families will be due in June; she will have this uploaded by the time you need it. The 3-month, 6-month and 9-month ‘surveys’ are mainly intended as a simple point of contact to ensure the google doc contact details are up to date and check out ‘how things are going’ with the family. We expect you to mark up the master Research google doc with the dates when these contacts are made: columns BT, BV, etc.
For the first contact can you also check that the alternate person contact details are correct (columns BJ – BO) and try and secure a second alternative contact (columns BP-BR).
Some of the data fields are locked to prevent accidental changes, but you will be able to edit contact details such as address, email and phone. Use the notes column to record anything special.
If for any reason you are unable to make contact within 7 days of the specified date, or you know the person has moved, please alert me and we will replace that person with another one selected at random (who may or may not be in your region).
Any questions or comments, please get back to Barbara or me. We are using the month of June as a bit of a test, but also an opportunity to lock down the families we have identified from the 2015-16 cohort. 2016-17 contracts with delivery partners and contractors will be revised accordingly, but we expect rejuvenation funding already budgeted for 2015-16 families to support this new activity.