As from today (1 July 2016) all coordinators are required to use a new FamilyRegistrationForm when registering families. This is required to capture some additional information about participating families, including date of birth and children’s names and birth dates. We have an online version of this sign-up form in the secure area of the CIH website (Coordinator Resources):
Coordinators are required to transfer the data from the registration form to the online form and this will populate our google sheets.
This is the first step in a new integrated approach to data capture, where CIH family data is entered in one place only, something many of you have been asking for, for some time. This is a work in progress, so there might need to be some manual back office updating before everything is working as we need it, but we have to start somewhere.
It has already been suggested that maybe families could enter the data themselves as part of their first class. This is a possibility (assuming they have the confidence to do this) but the forms would still need to be completed manually some time before the start of the first class, as they are also used to help schedule classes at a time that suits everyone.
Anyway, let’s give it a go and we can improve our processes as we move forward.
Chris T has raised some points below and I have included my comments by way of a response:
Chris: Actually, I’ve had another look at this form and think there’s some other things missing. There’s no provision for providing contact details for prospective participants.
My response: There is provision for a physical address and a phone number. What other contact details would you expect, given that it is highly likely applicants would not already have an email address, or if they did, no computer to access their email.
Chris: There’s no “features and benefits” for prospective participants. For example: They are entitled to a computer, subsidised internet connection and tech support.
My response: I guess this could be added, but I would have expected this to be explained at the parent information evening or through other communications. The registration form is really just intended as a registration of interest and to help trainers plan a suitable training time.
Chris: You could also cut down on space by replacing the table under the question “what time suits? and put Morning/Afternoon/Evening on one line and Days of the week on the next line.
My response: This becomes a problem when “Tuesday Morning”, “Wednesday Afternoon” and “Thursday Evening” all suit.